Full policy

WeBeep ("WeBeep") is a free service aimed at supporting and complementing institutional teaching and learning at Politecnico di Milano ("Polimi").

In order to use WeBeep or access any resources offered by Polimi at https://webeep.polimi.it ("Site"), you shall read carefully and agree to abide by these terms of service ("Terms"). By accessing and using WeBeep, you confirm that you have read these Terms and agree to be bound by and comply with them and with the privacy policy.

You shall abide by Polimi Regulations on personal data protection and ICT security [Regolamento per la protezione dei dati personali e della sicurezza dei servizi informatici – available in Italian only].

If you do not agree to be bound by these Terms, you cannot use the Site.

Polimi reserves the right to modify these Terms at any time: in this case you will be asked to abide by the new version of these Terms.

Rules for online conduct

WeBeep offers online spaces(corsi online / online courses) for component courses of degrees at Politecnico di Milano.

Online courses can include various resources, such as Course Materials, Forum, Announcements, Assignments; if you post on the Forum, your name and surname will be visible also to the other course users.

If you are a Polimi student, when you access WeBeep you should already find the online courses corresponding to the courses in your Study Plan. If you don’t see them, you can find the course you are interested in and request access to it. Enrolment to online courses is usually automatic and the student is authorised immediately. However, if the teacher set a manual enrolment mode for the course, the student will have to wait for the instructor’s approval to access it.

You agree to abide by all applicable laws and prevailing rules of conduct for computer and network use, notably by refraining from intentionally engaging in any activities that constitute or may give rise to:

• identity theft;
• modifying, altering or destroying data that does not belong to you;
• inspecting data belonging to other users without their authorization;
• connecting to or attempting to connect to an account without proper authorization;
• using the Site (or one of its features or integrated plugins) in a way that deviates from its planned purpose of supporting and complementing Polimi institutional teaching and learning;
• publishing, disclosing, circulating WeBeep content in any way or form and by any means, including by email or other electronic means, without the prior written consent of the of the rights holders;
• damaging, disabling, overcharging, impairing or disrupting the Site, the server or the network.

You further agree that you will not e-mail or post any of the following content anywhere on the Site:

• content that defames or threatens others;
• harassing statements or content that violates the applicable laws;
• content that discusses illegal activities with the intent to commit them;
• content related to partisan political activities;
• material that contains obscene (i.e. pornographic) language or images;
• advertising or any form of commercial solicitation;
• content that is otherwise unlawful;
• intentionally misleading or inaccurate content;
• content that infringes another's intellectual property, including, but not limited to, copyrights, trademarks or trade secrets.

Copyrighted material, including but not limited to software, graphics, text, photographs, sound, video and musical recordings, shall not be placed on WeBeep without the express permission of the owner of the intellectual property rights on the material, or other legal entitlement to use the material.

If you are a Polimi teacher and you want to publish the marks of assessments on your online course, you can only use the Matriculation Number to identify students they refer to. You are not allowed to indicate students through name and surname nor through Person Code.

You agree to indemnify and hold Polimi harmless from any claims, actions, demands, data losses or damages, including legal fees, arising out of, resulting from or in any way related to your use of WeBeep, your posting on WeBeep or your violation of these Terms.

User responsibilities

• It is your responsibility to keep a backup copy of any pages or files you create/upload on WeBeep: Polimi is in no way responsible for data loss.
• You have full individual liability for what you publish on WeBeep.
• It is your responsibility to set proper access controls whenever you make use of a feature that allows you to upload content to WeBeep, or to make contact with other users of WeBeep.

Content disclaimer

Polimi bears no responsibility for contents published and/or uploaded by users on the pages hosted on WeBeep.

Some of the pages of WeBeep may contain resources such as forums and blogs in which users are able to post messages for viewing by others. Polimi does not monitor the content of any such pages and will not be liable for the users' conduct, nor for the consequences that can arise from it.

Suspension and termination of the service

Under normal circumstances, the Site is accessible 24 hours a day every day of the week, except during service interruptions due to scheduled maintenance or emergency maintenance or due to the occurrence of a force majeure event. WeBeep assumes no liability for any data loss or damage of any kind resulting from the unavailability of the Site.

Polimi retains explicitly the right to make a course no longer available on WeBeep after 36 months from its end date according to academic calendar. After this period course material will be deleted. For this reason, if you are a Polimi teacher it is highly recommended that you create a backup copy of all course material and content that you wish to continue consulting.

Links to other sites

WeBeep may contain links or embedded links to third-party websites. Polimi has no control over such websites and does not endorse the content or the operations or services that might be associated with them. Polimi cannot accept any liability for such third-party websites.

Privacy policy

We encourage you to read our privacy policy, updated in compliance with the General Data Protection Regulation (GDPR) of the European Union.

Governing law

WeBeep is managed by Polimi, located in piazza Leonardo da Vinci 32, 20133 Milan, Italy. These Terms and [privacy policy] shall be governed by and interpreted according to Italian law. The provisions of each have been written in both English and Italian languages. Both versions shall be equally valid and effective but, in the event of inconsistency between the two versions, the Italian version shall prevail.

Contacting Polimi

To ask any questions regarding these Terms or to report any malfunctioning, you can contact Polimi through the online form.

Last updated: 20 January 2025

Full policy

Cookie Policy

This Cookie Policy applies to the WeBeep platform (“Website”), which can be accessed electronically pertains to the domain https://webeep.polimi.it/ and managed by Politecnico di Milano - METID, C.F. 80057930150 P.IVA 04376620151.

What are cookies?

Cookies are small strings of text sent to the user of the website visited which are stored on the user's device and allow the website to recognize users and store certain information about them. Cookies can be retrieved during subsequent visits.

Cookies can be divided into the following categories:

• Technical cookies: these are used for purposes strictly related to the proper functioning of the website; in particular for: “carrying out the transmission of a communication over an electronic communications network, or to the extent strictly necessary for the provider of an information society service explicitly requested by the contracting party or user to provide such service” (see Article 122, paragraph 1, Privacy Code); the Italian Data Protection Authority in its "Guidelines for cookies and other tracking tools" (Measure no. 231 of 10 June 2021, published in the Italian Official Gazette on 9 July 2021) specifies that: “for the use of cookies and other technical identifiers, by virtue of the function performed and within the limits and conditions referred to, the data controller will be subject only to the obligation to provide specific information, even possibly included within that of a general nature, falling within a codified hypothesis of exemption from the obligation to acquire the consent of the person concerned”.
• Profiling cookies: these allow information to be obtained about the user and may be used for unsolicited purposes, such as the display of advertising messages in line with the preferences expressed by the user while browsing. Article 122 of the Privacy Code states that: “the storage of information in the terminal equipment of a contracting party or user or access to information already stored shall be permitted only on condition that the contracting party or user has given his or her consent after having been informed in the simplified manner referred to in Article 13(3). For more information see the Guidelines by the Italian Data Protection Authority https://www.garanteprivacy.it/home/docweb/-/docweb-display/docweb/9679893 (in Italian).
• Analytics cookies: these are comparable to technical cookies and other identifiers if: "they are only used to produce aggregate statistics and in relation to a single website or a single mobile application; at least the fourth component of the IP address is masked in the case of third parties; third parties refrain from combining analytics cookies, thus minimised, with other types of processing (customer files or statistics of visits to other websites, for example) or passing them on to other third parties. However, third parties are permitted to produce statistics with data from multiple domains, websites or apps that are attributable to the same publisher or business group" (see "Guidelines on the use of cookies and other tracking tools - Summary Sheet").
• Sharing cookies (Social Buttons Plugins and Widgets): there are "buttons" (called "social buttons/widgets") on the website that depict the icons of social networks or other services (e.g., Facebook, Twitter, Instagram, etc.). These buttons allow users who are browsing the website to interact with a "click" directly with the social networks depicted there. If users want to find out about the methods and purposes of the processing of user information by third parties, it is advisable to read the privacy and cookie policies of the third parties involved. In this respect, the user can visit:
  
  • https://www.facebook.com/policy/cookies/
  • https://help.twitter.com/it/rules-and-policies/twitter-cookies
  • https://instagram.com/legal/cookies/
  • https://it.linkedin.com/legal/cookie-policy https://www.apple.com/legal/privacy/it/cookies/ [for ITunes]
  • https://policies.google.com/technologies/cookies?hl=it [for Youtube]

In addition, cookies are divided into:

• First-party cookies: these are transmitted directly by the website visited;
• Third-party cookies: these are transmitted by third-party companies present on the website visited by means of special codes that have been included to integrate additional functionalities into the website.

Cookies used by this site

This website uses exclusively technical first-party cookies which are essential for the functioning of the session on the website, and not profiling cookies.

Specifically, below is a list of the main cookies used on the website and their descriptions and functions, including their duration.

1) Type of first-party cookie - Functional

Origin: Politecnico di Milano - METID

Purpose: to record whether the user is logged in. This allows the website owner to make parts of the website inaccessible, based on the user's log-in status.

Cookie duration: session

Managing cookies

Most browsers automatically accept cookies, but you can usually modify your settings to disable this function. It is possible to block all types of cookies or agree to receive only some and disable others. The "Options" or "Preferences" sections in the browser menu allow you to prevent the use of cookies and other user tracking technologies, and to obtain notifications from the browser when these technologies are being implemented. Alternatively, you can also consult the "Help" section of the toolbar present in most browsers.

You can select the browser you use from the list below and follow the instructions:

• Microsoft Edge;
• Chrome;
• Safari;
• Firefox;
• Opera.

From a mobile device:

• Android;
• Safari.

Below are links explaining how to manage or disable cookies for the most popular Internet browsers:

• Microsoft Edge;
• Chrome;
• Safari;
• Firefox;
• Opera.

For more information on cookies and their general functions, visit a helpful website such as www.allaboutcookies.org or https://www.garanteprivacy.it/faq/cookie.

Disabling cookies may limit your ability to use the website and prevent you from taking full advantage of its features and services.

Privacy contact point: privacy@polimi.it

Full policy

PRIVACY POLICY AND DECLARATION OF CONSENT TO PERSONAL DATA PROCESSING UNDER ART. 13 OF EU REGULATION NO. 679/2016 OF 27 APRIL 2016

This policy is issued under art. 13 of Regulation EU 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and in respect of the regulations on personal data processing, as well as on the free movement of such data.

This policy refers to the WeBeep website ("WeBeep"), offered by Politecnico di Milano ("Polimi"). This privacy policy is for the WeBeep website ("Website") and provides information to its users by electronic means and belongs to the webeep.polimi.it domain.

Data Controller

Politecnico di Milano - Director General, delegated by the Pro-tempore Rector – e-mail: dirgen@polimi.it

Data protection Officer and contacts

privacy@polimi.it

Purposes and legal basis of data processing, categories of data and data storage period

Under the relevant European and national legislation (EU Reg. 679/2016, hereafter, Regulation), we inform you that your personal data will be used for the following purposes:

Nature of the data

The provision of data is mandatory.

Refusal to provide the data makes it impossible to carry out the intended purposes.

Processing methods

The data processing for the purposes indicated above may be carried out on digital media, manually and/or with electronic tools.

Duly authorised persons are entitled to access the data acquired for the aforementioned purposes.

The setting of an online course on WeBeep implies that the request of any Polimi student who enrols to access it is automatically accepted. The teacher can modify the access settings of the course so that students can only access upon the instructor’s authorisation.

For each online course WeBeep offers the following resources: Course materials, Forum, Announcements, Assignments; if you post on the Forum, your name and surname will be visible also to the other course users.

Students can also access the course named "Corso Comune” to share information: also in this case name and surname of those who post on the Forum are visible to the other users.

Platform usage data can be processed by Politecnico di Milano, ensuring adequate security measures, to carry out statistical analyses and scientific research activities within the University.

Categories of data subjects

• Polimi students
• Polimi academic staff
• Polimi non-academic staff
• External authorised users

Categories of recipients

For the above purposes, the data may be communicated to Italian or international public or private entities, companies or persons that provide services on behalf of the Controller:

• parties and other institutions that work with Polimi to provide courses, such as other universities, companies (for co-managed courses) and external bodies, including partners of any projects funded by the European Union;
• parties providing software for WeBeep-integrated teaching;
• parties providing outsourcing services or acting as technicians operating on WeBeep's equipment and programs;
• bodies/authorities for issuing public key certificates.

Personal data retention period

• course data: 3 years after the end of each course
• general records of WeBeep: data will be cancelled after 10 years of user inactivity

Transferring data to non-EU countries or international Organisations

Personal data will not be transferred in any way to countries outside the EU or any international Organisation.

Data subject rights

As the data subject, you may request from the Controller:

• confirmation of the existence or otherwise of personal data concerning you;
• access to your personal data and related information;
• correction of inaccurate data or completion of incomplete data;
• deletion of your personal data (under one of the conditions indicated in Art. 17, paragraph 1 of the Regulation and in respect of the exceptions envisaged by paragraph 3 of that Article);
• the restriction of processing of your personal data (in the presence of one of the circumstances indicated in Art. 18, paragraph 1 of the Regulation), the transformation into anonymous form or block on data processed in violation of the law, including data whose storage is no longer necessary for the purposes for which it was collected or processed.

As data subject, you have the right to partly or fully object:

• on legitimate grounds, to the processing of your personal data, even if it is relevant for the purpose for which the data was collected;
• to the processing of your personal data for the purposes of sending promotional material on training initiatives and Politecnico di Milano’s events.

These rights may be exercised by contacting privacy@polimi.it.

If you believe that your rights have been violated by the data controller or a third party, you can lodge a complaint with the Data Protection Authority, or another relevant supervisory authority under the Regulation.

Last updated: 20 January 2025